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ARTICLE 6. GENERAL MEETINGS6.1 Annual General Meetings
The Annual General Meeting shall be held once in every year before the end of September.
6.2 Extraordinary General Meetings
All General Meetings other than the Annual General Meeting are called Extraordinary General Meetings. The Board may whenever they think fit, and shall on requisition of one tenth of all Members, convene an Extraordinary General Meeting at the earliest convenient time.
6.3 Time and Place of General Meetings
Subject to Articles 6.1 and 6.2 above General Meetings shall be held at such time and place in Denmark, Finland, Iceland, Norway or Sweden as may be determined by the Board.
6.4 Notice of General Meetings
Any General Meeting shall be called by at least sixty (60) days´ notice in writing to all Members.
6.5 Agenda of Annual General Meeting
Election of the Chairman of the Meeting.
Election of two (2) persons to check and sign the minutes together with the Chairman.
Adoption of the Annual Report of the Board.
Adoption of the Annual Financial Report.
Election of a president and a president elect for a term of two (2) years (every second year).
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Election for a term of two (2) years of Members to fill the offices to be vacated by Members of the Board who are to retire by rotation or have otherwise retired. Election of two (2) auditors and two (2) alternate auditors for the following calendar year.
Election of a Nominating Committee consisting of four (4) Members each from a different country and not being a Board Member.
Election of an Ethics Committee consisting of three (3) present or past Members, when so needed.
Determination of the membership fee.
Resolutions proposed by the Board or by a Member and duly included in the notice of the General Meeting.
General Discussion.
All the board members shall take office immediately after the general meeting on which they are elected. The term of a board member expires at the end of the annual general meeting 2 years after the annual general meeting on which the board member was elected.
6.6 Proposals by Members
Any Member may propose resolutions to the General Meeting, provided the proposal is submitted to the Board in writing in time to be included in the notice of the General Meeting.
6.7 Voting Rights
On a show of hands every Member present in person shall have one (1) vote.
6.8 Voting Procedure
Elections or resolutions put to the vote shall be decided on a show of hands unless a poll is demanded by the Chairman of the Meeting or at least three (3) Members present in person. Should the votes be equal the Chairman of the Meeting shall have a casting vote.
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